Sometimes, mistakes happen. You might accidentally unvoid a check in QuickBooks and then realize you need it back. Luckily, QuickBooks usually allows you to "unvoid" a check, essentially reversing the void action. This article guides you through the process.

Why Unvoid a Check?

Before we start, why might you need to do this? Here are a few common reasons:

• Mistakes: You voided the wrong check by accident.

• Payment Issues Resolved: You thought a payment was canceled, but it went through.

• Audit Corrections: You need to correct a voided entry for audit accuracy.

Important Considerations Before Unvoiding

• Account Reconciliation: Be careful if you have already reconciled the account since voiding the check. Unvoiding the check can throw off your reconciliation and you will need to reconcile the transactions again.

• Audit Trail: QuickBooks keeps a record of all actions. Unvoiding a check will also be part of the audit trail.

• Accuracy: Double-check all details to make sure the check information is correct before unvoiding it.

Steps to Unvoid a Check in QuickBooks

Here’s the step-by-step process:

• Find the Voided Check:

• Go to the Chart of Accounts.

• Find the bank account where the check was issued.

• Click on "View Register".

• Use the search feature (usually a magnifying glass icon) to find the voided check. You can search by check number, date, or amount. The check will have the word "VOID" in the "Payee" column.

• Open the Check:

• Click on the voided check to open it. This should bring up the check details in a separate window.

• Remove the "Void" Status:

• In the check details window, find the word "VOID" (often in the Payee field or in a separate "Voided" checkbox).

• Click on the "VOID" to remove it. If there's a checkbox, uncheck it. The check status should now revert to a regular check.

• Save the Changes: 

• Click on the "Save" button at the bottom of the check details window. QuickBooks might ask you to confirm the change. Click "Yes" to confirm.

Read more: QuickBooks Error 12031

What if There is No "VOID" Status to Remove?

In some older versions of QuickBooks, the process might be slightly different. Instead of a "VOID" label or checkbox, you might see a zero amount associated with the voided transaction.

• If this is the case, change the amount from $0.00 back to the original check amount.

• Save the changes.

After Unvoiding: What to Do Next

• Review the Transaction: Carefully review all the check details, including the payee, amount, date, and account.

• Reconcile the Account: If you had previously reconciled the account after voiding the check, you'll need to reconcile it again. This is very important to keep your accounts accurate.

• Consult with an Accountant: If you're unsure about any step of the process, it's always best to consult with a qualified accountant or QuickBooks expert.

Troubleshooting Common Problems

• Cannot Find the Check: Double-check the date range you are searching within the register and the correct bank account.

• "Save" Button is Greyed Out: Make sure you have the necessary user permissions to edit transactions.

• Reconciliation Issues: If the unvoided check throws off your reconciliation, carefully review all transactions and adjustments. It may be necessary to manually adjust your reconciliation to correct the discrepancy.

Conclusion

Unvoiding a check in QuickBooks is usually a straightforward process. By following these steps and double-checking your work, you can correct accidental voiding errors and keep your books accurate. Always remember to reconcile your accounts after making changes and consult with a professional if you are uncertain about anything.